Asia International Club (AIC)
Effective Date: 1st February 2026
Asia International Club (“AIC”, “we”, “us”, or “our”) is committed to protecting the privacy, confidentiality, and security of personal data of its members, applicants, partners, and website users.
This Privacy Policy explains how we collect, use, store, disclose, and protect your personal information when you access our website or use our services.
By using the AIC website or submitting your information to us, you agree to the practices described in this Privacy Policy.
1. Scope of this Policy
This Privacy Policy applies to:
- Visitors to the AIC website
- Applicants for membership
- Approved members
- Event participants
- Individuals who communicate with AIC
2. Information We Collect
We may collect the following categories of personal information:
2.1 Identity and Contact Information
- Full name
- Postal address
- Email address
- Telephone / mobile number
- Nationality and country of residence
2.2 Professional Information
- Educational qualifications
- Professional background
- Designation and organization details
- Achievements and recognitions
- Sector of expertise
2.3 Application and Verification Information
- Identification documents submitted by applicants
- Certificates and supporting documents
- Profile information and biography
2.4 Technical and Usage Information
- IP address
- Browser type and device information
- Pages visited and website usage data
3. How We Collect Information
We collect personal information when you:
- Submit a membership application
- Register on the website
- Submit forms or inquiries
- Participate in AIC programs, events, or activities
- Communicate with us by email or other channels
4. Purpose of Collection and Processing
Your personal information is collected and processed for the following purposes:
- Processing membership applications
- Conducting internal review and verification
- Creating and maintaining member records and directories
- Publishing member profiles (where applicable and approved)
- Communicating regarding services, events, and official updates
- Issuing certificates, recognitions, and identification credentials
- Website administration and security
- Compliance with legal and regulatory obligations
5. Legal Basis for Processing
AIC processes personal data based on:
- Your consent
- Performance of contractual and membership obligations
- Compliance with applicable legal requirements
- Legitimate interests related to administration and operation of AIC
6. Accuracy of Information
You are responsible for ensuring that all information provided to AIC is accurate, complete, and up to date.
AIC shall not be responsible for any consequences arising from inaccurate, false, or misleading information submitted by you.
7. Sharing and Disclosure of Information
AIC does not sell or rent personal data to third parties.
We may share personal information only in the following circumstances:
- With internal staff and authorized representatives for operational purposes
- With service providers supporting website hosting, communication systems, or administrative services
- With verification partners, where necessary, for limited document verification
- When required by law, court order, or government authority
All such disclosures are made on a need-to-know basis only.
8. International Data Transfers
As AIC serves members across multiple countries, your personal information may be processed or accessed from locations outside your country of residence.
AIC shall take reasonable measures to ensure that such data transfers comply with applicable data protection requirements.
9. Publication of Member Profiles and Information
By becoming a member, you acknowledge and agree that certain professional information, including your name, designation, organization, country, and profile summary, may be displayed on the AIC website, member directory, publications, or promotional materials, unless you expressly request otherwise in writing.
10. Data Retention
AIC retains personal data only for as long as necessary to:
- Fulfil membership and operational purposes
- Maintain historical and organizational records
- Comply with legal and regulatory obligations
When data is no longer required, it is securely deleted or anonymized.
11. Data Security
AIC implements reasonable administrative, technical, and organizational safeguards to protect personal data against:
- Unauthorized access
- Loss
- Misuse
- Alteration
- Disclosure
However, no system or method of electronic transmission is completely secure, and AIC cannot guarantee absolute security.
12. Cookies and Tracking Technologies
The AIC website may use cookies or similar technologies to:
- Improve website performance
- Understand visitor behaviour
- Enhance user experience
You may control or disable cookies through your browser settings.
13. Your Rights
Subject to applicable law, you may have the right to:
- Request access to your personal data
- Request correction of inaccurate information
- Request deletion of your personal data
- Withdraw consent where processing is based on consent
- Object to certain processing activities
Requests may be submitted using the contact information provided at the end of this policy.
14. Third-Party Websites
The AIC website may contain links to external websites.
AIC is not responsible for the privacy practices or content of third-party websites. Users are advised to review the privacy policies of such websites separately.
15. Children’s Privacy
AIC services and membership are not intended for individuals below 18 years of age.
We do not knowingly collect personal data from minors.
16. Changes to this Privacy Policy
AIC reserves the right to modify or update this Privacy Policy at any time.
The revised policy shall become effective immediately upon publication on the website.
Continued use of the website or membership services constitutes acceptance of the updated Privacy Policy.
17. Governing Law
This Privacy Policy shall be governed by and interpreted in accordance with the laws of India.
18. Contact Information
For any questions, requests, or concerns relating to this Privacy Policy or the handling of your personal data, please contact Asia International Club through the official contact details provided on the website.